Report Access

The Report access tab answers one question: have the families read the reports? It lists every family member of every published report, with whether they opened it and whether they confirmed it. You can then e-mail the ones who did not.

Open Reports → Report access.

Filters and cards

The filter row is the same as on the other tabs: search ("Search by student name"), Academic year, Report template, groups, Apply, Clear.

Below it, cards count family members for the filters you applied. They are also buttons:

Card	Meaning
Family members	Everyone linked to a published report in scope. Shows all rows.
Not opened yet	Nobody opened the report.
Not acknowledged	Opened, but not confirmed.
Acknowledged	Confirmed by the parent.

The first card, Published reports, only counts reports. Click a status card to filter the table. The pressed card has a green tick.

Example

The head of Year 9 filters to template "Year 9 Term 1" and group "9C" and presses Apply. She sees 52 family members: 31 acknowledged, 9 Not acknowledged, 12 Not opened yet. She clicks Not opened yet.

The table "Who opened the report"

Each row is one family member of one report:

Column	What it shows
Student, Group, Report, Template	Which report.
Published at	When it was published.
Family member	The parent, with their e-mail address under the name: the address from their Kinderpedia profile, where report e-mails go. No address on the profile shows only the name. A pupil with no linked parent shows "No family member linked".
E-mail	Whether an e-mail went out, or "E-mail bounced / blocked", or "No e-mail sent".
Last e-mailed	When, and how many e-mails. Hover to see how many were sent from this tab.
Opened	Yes or No, with First opened at.
Acknowledged at	When the parent confirmed.

All dates and times are on the school's clock (the time zone set for the school in Kinderpedia), in the table and in the export.

Each column has a funnel to filter and a sort. Columns shows or hides columns. Export downloads the table as PDF, XLS or CSV, with the family member's e-mail as its own column.

If the table is cut ("shows the first N of M published reports"), the totals above still count all of them. Narrow the filters to see the rest.

E-mail parents who have not read it

You need the permission Publish to parents.

1. Select rows (Select all for the page), then press Send e-mail. Or, to reach everyone who matches the filters on every page, use E-mail everyone in this filter. It follows the column filters but not the date filters.
2. The E-mail parents window shows what will happen:
   • "Will send N e-mails", split into report e-mails (not opened yet) and reminders to confirm (opened, not confirmed).
   • "Will skip N", with the reason for each.
3. Press Send.

Each parent mailed also gets a push notification. The e-mail carries a new link, so the link in an earlier e-mail stops working.

Who is skipped, and why

Reason	Meaning
Already confirmed	Nothing to remind.
E-mailed in the last 24 hours	One e-mail a day at most.
Already e-mailed 3 times from Report access	The limit.
No e-mail address, No parent account	Nothing to send to.
Address blocked (bounced or marked as spam)	See E-mailing Reports to Parents.
Not chosen in Report e-mails settings (mother or father only)	The school's recipient choice.
Report no longer published, Reports are not shared with parents, Report e-mails are switched off	The report or school setting stops it.
Already had the automatic reminder	One reminder per parent and report.

If every row is skipped, you see "Nothing to send".

What "acknowledged" means

A parent presses I have read it in the family view, or Confirm I received this report on the download page. Only parents can do this, if the school allows it. Students cannot. See Family Permissions.

Edge cases

• Pupil names may be unavailable for a moment. The tab then says search covers family members only.
• Unpublishing a report removes it from this tab.

Was this helpful?