Family Permissions
The school decides what families can use. You set this on one screen. Parents and students are fixed roles, because they are Kinderpedia account types: you do not create them. You only tick what each may do.
Where
Configuration → Users & Roles → Parents & Students. You need the Users & Roles configuration permission. Managers always have it. Changes are saved with Save and recorded in the activity log.
The screen says: "Parents see only their own children, and students see only themselves. Tick what each can use."
The permissions
There are two columns, Parents and Students.
| Permission | What it allows | Parents | Students |
|---|---|---|---|
| See grades | The Grades tab. Only columns visible to parents. Families are also notified when grades are released. | Yes | Yes |
| See learning outcomes | The Learning outcomes tab. | Yes | Yes |
| See and download published reports | The Reports tab. Families are notified when a report is published. | Yes | Yes |
| Confirm a report was read | I have read it. The school sees who read each report. | Yes | No |
| Ask a question about a report | Message the school. Goes to the child's form tutor. | Yes | No |
Confirming and asking are for parents only, because they write something in a parent's name. For students the box is shown as a dash.
Defaults
If nobody opens this screen, these defaults apply:
- Parents: everything.
- Students: grades, learning outcomes and reports.
So no school changes when MarkBook is installed. Change a tick only to restrict.
What follows from a tick
- If you turn off See and download published reports, the Reports tab disappears. Families are no longer notified when a report is published.
- If you turn off Confirm a report was read, the I have read it and Confirm I received this report buttons are not offered. The Report Access tab then has no acknowledgements to count.
- If you turn off everything, the family sees "Nothing is shared yet" in place of the tabs.
- The Grades tab shows nothing if no column is set to Visible to parent. Family permissions open the tab; the column settings decide what is inside. See Parent View.
Example
A secondary school wants students to see grades but not reports until parents have seen them first. On Parents & Students it unticks See and download published reports in the Students column and leaves everything else. Parents still get reports. Students see Grades and Learning outcomes only.
Edge cases
- Staff are never family. A teacher whose own child is at the school sees the staff screens, not the family page.
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